General Questions

Do you have to have an Oklahoma Dental Assisting Permit to apply for your courses?

Because there is a high demand for most of our courses and many of those courses have limited space, we do require that applicants hold an Oklahoma Dental Assisting Permit to enroll.  (This does not apply to hygienists taking Local Anesthesia).

How do I renew my permits/licenses?

You will need to contact the Board of Dentistry.  The ODF only offers the courses.  The Board of Dentistry is the State Agency that issues permits, certifications, and licenses.

My "one-year chairside" is in a few months, can I go ahead and enroll or do I need to wait.

We allow people to go ahead and enroll in a course that takes place AFTER their one-year chairside.  (Example: Assistant's start date is March 2, 2016 so they can enroll in a course that takes place March 4-5, 2017.  If the assistant's start date is March 5, 2016, they would NOT be eligible for a course taking place March 4-5, 2017 because their one-year is after the first day of the course.)

What if I am a few days short the one-year chairside requirement?

The Board of Dentistry is firm on the ONE YEAR.  If the course starts on December 1 and your one year is December 2, you have to wait until the next course.  If the Board discovers this document was knowingly falsified, both the assistant and the dentist could receive punishment from the Board.

Does my FORMER employer need to sign my employment verification?

No.  The employment verification form (EVF) needs to be signed by your CURRENT employer, even if you haven't been with that employer a year.  The burden of proof is on the employing dentist so verifying work history with former employers is recommended if in doubt.

If you are filling out the EVF for a CORONAL POLISHING course, make sure you meet the six-month policy as well.

Explain the "six months with at least one employer" policy

This policy is IN ADDITION TO the one-year chairside policy for Coronal Polishing and BOTH qualifications have to be met.  What it means is if you have been working one-year chairside, during that time, you must have worked for at least one employer for six months.

Example: the Dental Assistant A has worked chairside for 12 full months.  Three months with Dr. A, six months with Dr. B, and is currently been with Dr. C for three and a half months.  Because the dental assistant worked for Dr. B six months, Dental Assistant A qualifies to take the coronal polishing course.

Dental Assistant B has worked chairside for 12 full months as well.  Three months with Dr. A, four months with Dr. B, and five months with Dr. C.  Dental Assistant B does NOT qualify to take the coronal polishing course because the assistant has not been with a dentist for 6 months since they started working chairside.

I didn't get into my first choice course date. Can I be add to a waitlist?

Yes, you can by filling out our waitlist form.  There is no way to know if a spot will open up in your first choice course.  If one does, we will contact you.  If you have not heard from us by 5 p.m. Friday, one week before the course, then a spot will not be opening up for you.

PLEASE do not call and ask where you are on the waitlist.  When we get a waitlist form submitted, it goes into a folder and if a spot opens up, we start with the first request for that course date.  ALL courses use the same form and it takes up too much time to provide anyone with where they are on the list.

I did not receive a course confirmation email.

Email [email protected] and provide your name and the course you enrolled in, and your email address (if the email address was entered into your application incorrectly, we won't get a bounce notification).  Please be patient.  This has to be done manually and may take a couple of days for us to get back to you.

Do you send out course reminders?

Applicants will receive an email confirming their application has been received, and then a second email once the application has been processed and paid for.  Two (2) weeks before the course (three weeks for Local Anesthesia) the applicant will receive a course packet and a text that the packet has been sent (if a cell number was provided) which will be your final notice.  These packets are sent by email for Radiation Safety, Coronal Polishing, Sealants, and Nitrous.  Local Anesthesia packets are sent by mail because it contains a book.

It is recommended you put your course date on your calendar to remind you that you have a course coming up.  If you don't receive your packet two weeks before, please contact us because we have no way of knowing the packet didn't make it to you unless it comes back to us.

How are course packets sent?

Radiation Safety, Coronal Polishing, Sealant, and Nitrous packets are sent by email.  Please add [email protected] to your safe sender list to help prevent them from going to your spam/junk mail.

Local Anesthesia packets are sent by mail because they have a book.  They will be mailed to the address on your application.

Can I be added to a wait list?

Yes, but transfer fees and/or late fees may apply if a spot becomes available. To be added to a waitlist, please fill out the Waitlist form.

I have an employee enrolled in a course and would like to replace them with another employee. Can I do that?

Yes, as long as it is not the week of the course but transfer fees will apply. See Refund/Transfer Policy & Fees for details.

I have an employee enrolled in a course that is no longer working for me. Can I get a refund?

Yes, as long as it is not the week of the course. See Refund/Transfer Policy & Fees for details.

Who is the "Dental Professional".

When the Oklahoma Dental Foundation, the Oklahoma Dental Association, or the Board of Dentistry use the term "dental professional" that is anyone who works in a dental profession (dental assistant, dental hygienist, dentist, etc.)  If you have received something that is addressed to the "dental professional" or is asking for the dental professional's name, that is the applicant.

It has been a considerable amount of time and I still have not received my permit.

You will need to contact the Board of Dentistry.

Will my certification(s) transfer from another state?

You will need to contact the Board of Dentistry for an answer to that question.  The Oklahoma Board of Dentistry is the state agency who has authority to issue permits and licenses.

I let my permit expire. Do I need to retake the course?

Most likely yes, but you will need to contact the Board of Dentistry for a more definite answer.

I took my course over a year ago, but have not applied for my permit. Can I still get my permit?

Most likely you will have to re-take the course, but you will need to contact the Board of Dentistry for a more definite answer.

I moved since I submitted my course application. What do I need to do?

Course packets are generally emailed to the address on your application so you can update your information at the course.  The only exception is Local Anesthesia which requires a book. If you are enrolled in that course, please email Stacey Bonham the following information:

  • Applicant Name
  • Course Name
  • Course Date
  • New Address (include City, State, Zip)
  • Daytime Contact Number

Or fill out the Change of Address form.

Where is the closest hotel?

The closest options that we would recommend are either the Embassy Suites Downtown/Medical Center or hotels in the Bricktown area of Oklahoma City.  There are a couple of moderately priced (mid $100's) options within 2 miles of the College of Dentistry.  If you are looking for something a little lesser priced, there are a lot of nationally known options within 5 miles that generally run less than Bricktown Hotels.  Most of the nationally known chains (Hilton, Marriott, Holiday Inn, etc.) will allow you to search near an address.  The College of Dentistry's address is 1201 N. Stonewall Ave, Oklahoma City, 73117.